How AI Tools Can Elevate Your Writing Productivity?

Writing those attention-grabbing pieces of content often takes time and requires a lot of effort. Therefore, many dreadful work tasks are pushed to the next day (and the next day, and the next). If you also have a long list of such writing tasks, AI writing tools can be your best companions. Whether you want to write up a meeting agenda for your team, draft emails for your clients, or send project details, AI tools can help. But what are some top AI-powered tools that can help you increase your writing productivity? Most importantly, how can each help you write better than before? Well, to know the answer, read this guide until the end.

Gemini

Best for: For assistance in writing tasks

Gemini, previously called Bard, is a large language chatbot developed by Google AI. It uses Google Search to access and provide information from the real world. This makes it suitable to handle a wide range of writing tasks.

To start using the tool, you need to sign up first. The process is simple: click on Sign in > Create account to create your account. Once logged in, you’ll see a clean and user-friendly interface.

The tool has a Prompt Area where you can type your query or request.

Gemini accepts and understands input in different formats. For example, text, audio, code, images, and even video. This makes it a good fit for anyone who needs help with different tasks.

Just like the input, it also generates output in different content formats, like poems, scripts, code, musical pieces, emails, and much more. Use these outputs as inspiration—save time and improve productivity.

If you’re working on a specific topic, Gemini can assist you by providing detailed information. It can also paraphrase and summarize the content you’ve written.

The best part is the flexibility to create the text in any tone and style. This is especially practical when customizing your writing as per different audiences.

Let us show you an example!

AI Summarizer

Best for: Summarize long text to get key ideas fast and easily

There are times when you are required to shorten a long piece of content with the same accuracy, context, tone, or quality. AI Summarizer can help you with it.

It’s a simple yet powerful tool that summarizes long texts quickly and efficiently.

Whether you’re working on reports, studying lengthy materials, or condensing documents, this tool can save you time while maintaining clarity.

But how does this tool do all this? Due to advanced machine learning (ML) and artificial intelligence (AI) technologies it uses. These technologies ensure that every summary this tool produces is both accurate and unique.

Using this tool is straightforward. Simply copy and paste the content in the Text Input box.

Click on the “Summarize” button to start the summarization process. Wait for 2 to 3 seconds until the tool summarizes the text into a shorter version.

When the summary is ready, you can copy it to your clipboard or download it as a TXT file. This adds convenience, especially when you need to use the summarized text immediately.

Here is an example of what the result will look like:

This tool is perfect for anyone who needs to grasp key ideas from lengthy content in less time. It is good to increase productivity when summarizing research papers, articles, or reports.With AI Summarizer, you can focus on what truly matters without spending hours reading.

Hemingway Editor

Best for: Finding the readability score of writing

Hemingway Editor aims to make your writing clearer and easier to read.

It identifies and highlights areas that require adjustments. You can bring in the necessary changes to improve the readability of your content.

Students, writers, and professionals can use it to make text more polished and effective.

Using Hemingway Editor is also simple. All you need to do is type or paste your content into the Text Input window. The tool immediately analyzes your text and highlights different parts with various colors to show what needs improvement.

Each color represents a specific issue.

For example, yellow highlights indicate complex sentences. These sentences are hard for your readers to follow. So, the tool suggests simplifying or breaking them into smaller parts.

Purple highlights appear when overly complex words are used. Replacing these with simpler synonyms can make your content easier to understand.

Green highlights show the use of passive voice. Since active voice is often clearer and engages better, the tool encourages switching to active voice.

Blue highlights point out adverbs that could make your writing weaker. Removing or reducing them can make your writing stronger and more concise.

Here is an example to understand its working:

The tool even shows a readability score for your content, so you understand how easy it is to read. With this score, you can better change your writing as per your audience.

When you click on each highlighted line, a suggestion tab pops up. To improve each sentence, simply follow its instructions.

Grammarly

Best for: Finding errors in writing quickly and seeing suggestions

Grammarly is a popular AI-based tool to find grammatical errors in writing. It is a must-have for anyone who often writes and/or wants to create error-free content.

Doesn’t matter if you need to write an email, essay, or blog post; you can use this too. It ensures that your work is clear, professional, and free of mistakes.

Grammarly is also straightforward to use. You simply need to copy and paste your text into its text input box, and it will automatically highlight the part you should work on.

It scans the submitted text for spelling, grammatical, and punctuation errors.

And everything happens in real-time. As you write, Grammarly flags errors and offers fixes instantly. You can correct mistakes but also improve your writing skills over time.

In addition, it suggests better word choices and sentence structures to make your content more precise and engaging for the readers.

Grammarly also provides a tone detector. The aim is to write content that conveys the right emotion, whether formal, casual, or friendly. This ensures professional communication and makes your message clear and appropriate for the audience.

You can use it with many platforms, including Microsoft Word, Google Docs, and email apps. It stays with you like a companion to improve your writing quality with minimal effort.

Paraphrasing Tool

Best for: Paraphrasing any piece of text with the original meaning intact

Paraphrasing.io simplifies rewriting with its AI-powered precision.

Whether you're a student refining essays, a writer improving creativity, or a professional rephrasing documents, this tool provides accurate results. It perfectly preserves the original meaning but only changes the text.

The tool is very easy to use. Simply copy and paste the desired text into the input box. Then, select the paraphrasing mode that suits your needs.

Ready? Simply click on the “Paraphrase” button and get a revised version of the original text in seconds. No need to spend so much time or put in any effort by rewriting manually.

Once the output is read, review and refine it as needed.

It lets you customize tones (professional, casual, or creative) and paraphrase text in multiple languages. It also ensures grammatically correct, plagiarism-free content that matches your audience's needs. All writing aspects are covered.

This tool is ideal to save time and improve content originality. It is a must-try tool for anyone who needs a quick, reliable solution to rephrase content.

Affine

Best for: Help writing, drawing, and planning in one spot

Affine is a smart AI tool that combines writing, brainstorming, and organization.It helps you write, draft reports, brainstorm ideas, and organize your thoughts so you can stay productive all the time. The design is also easy to navigate and operate.Among all, the main feature is its ability to help you structure your ideas.

If you find it difficult to organize your writing, this tool provides layouts and templates to guide you. You can use and work on existing reports, articles, or even presentations.You don’t have to start from scratch, which saves a lot of time.Affine also uses AI to improve your content. It can suggest better ways to phrase your sentences, check for errors, and even help with formatting.Another benefit of Affine is its collaboration feature. You can share your content with your team to get feedback and make edits in real time.The tool also offers flexibility. You can work on it from your computer or mobile device. This makes it accessible no matter where you are.

Conclusion

There are many AI tools that have changed the way we write and made it faster and easier.For example, Gemini helps with different formats. AI Summarizer shortens long texts without losing meaning, and Hemingway Editor improves readability.Grammarly checks for mistakes and helps with tone. Paraphrasing tools rewrite text while keeping the original meaning. Affine helps organize ideas and work with others.These tools save time, minimize effort, and improve the quality of writing. They are perfect for students, professionals, and anyone who writes often.