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10 Best Project Planning Tools & Software for Teams in 2024

Yiyang Zhang

In fast-paced businesses, proper project planning is essential for success. The right tool can help streamline workflow and enhance productivity. There are several tools available for various purposes, including tracking tasks, managing resources, budgeting, and communication. You can choose an option that matches your team's specific needs to ensure organization, efficiency, and focus toward achieving your objectives. However, it can be challenging to determine the most suitable tool for your team.

But fear not! In this article, we will explore the top 10 project planning tools of 2024 that will revolutionize how your team operates. These nifty software applications are designed to streamline your workflow, keep everyone on the same page, and ensure that projects are completed on time and within budget. Get ready to discover the tools that will take your project management skills to new heights!

What is a Project Planning Tool?

A project planning tool is a helpful software application or platform that aids teams in planning, organizing, and executing their projects efficiently. It is a central hub where all project-related information can be stored, accessed, and updated in real-time. Essentially, it functions as a virtual assistant for project managers by providing them with the necessary tools to streamline their workflows. It offers a structured framework for planning projects from start to finish, breaking them down into smaller tasks, assigning responsibilities, setting timelines, and tracking progress.

Utilizing a robust project management tool can significantly improve your team's efficiency by providing effective planning capabilities along with seamless collaboration options.

Why Does Your Team Need a Project Planning Tool?

In today's rapidly changing and busy business world, it is critical for teams to have effective project planning. Without a reliable method to plan, monitor, and cooperate on projects, teams can quickly become confused and disordered. This is where a project planning tool becomes essential.


  • Improved collaboration. Collaborating on the same platform facilitates information sharing, idea exchange, real-time feedback, and alignment towards common goals.

  • Enhances productivity. Automating repetitive tasks replaces time-consuming manual processes. Task assignment notifications and automatic progress updates are efficient features.

  • Offer valuable insights. Through analytics and reporting capabilities, teams can analyze data related to resource allocation, budgeting, and overall performance, making informed decisions based on reliable metrics.

  • Increased transparency. Team members can see each other's tasks, status updates, and dependencies, as well as how their work contributes to the bigger picture. This fosters accountability, reduces duplication of effort, and promotes collaboration across departments.

So whether you're managing small-scale projects or overseeing complex initiatives involving multiple stakeholders, implementing a reliable project management tool is essential for success!

10 Best Project Planning Tools for Teams of 2024

As the year 2024 unfolds, it's crucial for teams to equip themselves with top-notch project planning tools that can streamline their workflow and enhance collaboration. So, without further ado, let's dive into the 10 best project management tools of 2024:



AFFiNE is a cutting-edge task management software that is designed to assist you in organizing, managing, and cooperating on tasks, projects, and information. What sets AFFiNE apart is that it is a free and open-source program that employs offline technology to ensure that it is accessible to all users. This makes it an invaluable resource for individuals who require a comprehensive task management solution for their daily needs.

Key features of AFFiNE:

  • Properties Editing: To enhance your interaction, we've introduced a dedicated panel for Kanban editing. Here, you have the freedom to edit properties at your convenience, enriching your Kanban experience.


  • Unparalleled customization: Now, you can classify based on almost any property, allowing for personalized categorization that aligns perfectly with your needs.


  • Intuitive Drag-and-Drop Sorting: By simply dragging and dropping to the desired spot, you have the flexibility to move entire columns or individual Kanban cards to your preferred locations effortlessly.


  • AFFiNE Cloud: With AFFiNE Cloud, you can invite your family and friends to collaborate in real-time within a shared workspace. This feature makes your habit of tracking work smoother and more efficient.


  • Edgeless Mode: Our exciting Edgeless Mode, including a redesigned toolbar, eraser, connector, blockslicer, integrated canvas text and copy as PNG, etc. Get ready to unlock new levels of productivity and immerse yourself in a seamless and efficient workflow.




Asana is an effective tool for managing projects that can help teams stay organized, collaborate efficiently, and manage projects effectively. With its customizable views, automation capabilities, and integrations, it is a versatile and flexible solution that can adapt to the specific needs and workflows of different teams. Asana's user-friendly interface and extensive set of features make it easy to use, and its centralized platform for communication and file sharing can help teams stay aligned and work more efficiently.

Key features:

  • Task Tracking and multiple templates

  • Real-time Collaboration

  • Commenting on Tasks

Pros of Asana

  • User-friendly interface that makes it easy to navigate and use

  • A centralized platform for team members to communicate

  • A range of customizable views, such as boards, calendars, and timelines

Con of Asana

  • Steep learning curve

  • Limited time tracking

  • Limited reporting for teams who need more detailed insights into project progress and team performance

T0_1Li-QsS-ed_cPlHXej_HKo_exw1oiWOb1nk_Fb7U=, a task management tool that helps cross-functional teams align on their most important work, is another Kanban software app with Kanban board views. To enhance communication workflow, project managers can easily create project dashboards for real-time reporting. By customizing any workflow to meet your team's needs, boosts alignment, efficiency, and productivity.

Key features:

  • Multiple project view types, including timeline, Gantt chart, and Kanban board.

  • Highly customizable dashboard and templates.

  • Ability to import data from third-party apps like Microsoft Excel and Google Sheets.

Pros of

  • Great tracking features

  • Powerful communication tool

  • Reliable project organization and management

Cons of

  • Difficult to track time and expenses

  • Interface clutter

  • Integration problems



Jira is a project management software created by Atlassian that is widely used by teams to plan, track, and deliver projects efficiently in an agile environment. The software is highly popular among software development teams and includes a range of features specifically designed to support agile methodologies like Scrum and Kanban. Jira functions as a centralized platform for managing tasks, assigning them to team members, and monitoring their progress.

Key features:

  • The software integrates with over 3,000 tools

  • Agile methodologies for planning, tracking, and managing projects and software development

  • Role assignments allow you to manage user access and permissions

Pros of Jira

  • Robust Agile Support

  • Extensive Customization Options

  • Issue Tracking and Management

Cons of Jira

  • Steep Learning Curve

  • High cost for smaller teams or organizations with limited budgets

  • Limited user interface flexibility



Wrike is a comprehensive platform that covers all aspects of project planning, including task management, resource allocation, and time tracking. With Wrike, users can manage projects, organize work, enhance collaboration, and accelerate execution in all departments. Small agencies can benefit from Wrike's customizable workspace, which offers features, such as shared calendars, easy project scheduling, and collaboration tools.

Key features:

  • Built-in tools to automate workflows

  • Pre-purposed spaces and templates

  • Real-time database replication

Pros of Wrike

  • Improved visibility

  • Easy-to-use task management

  • Impressive Gantt chart

Cons of Wrike

  • Lack of a note-taking tool

  • Delayed notifications from some integrations

  • Expensive for solo users or small teams



Trello, developed by Atlassian, serves as a project management solution built upon the principles of the Kanban framework. It excels in overseeing tasks through a user-friendly to-do list layout. Facilitating the exchange of boards and cards among individuals or groups, Trello comes with both a complimentary package and premium options. The upgraded versions provide enhanced automation, collaborative capabilities, and increased administrative authority.

Key features:

  • Flexible card and board structure

  • Built-in automation features with Butler.

  • Wide variety of templates.

Pros of Trello

  • Superb notification system

  • User-friendly

  • Well-designed Kanban system

Cons of Trello

  • Limited advanced features

  • Scalability issues

  • Limited offline functionality

7.Microsoft Project


In Microsoft Project, project managers and teams can utilize various views, but the platform lacks collaboration features. The software is commonly known by different names, including MS Project and its current official name, Project Professional. To access other Microsoft Project products, such as Project Online, Server, and for the Web, a subscription to Microsoft Project Plan is required. This service offers three pricing options with varying features.

Key features:

  • Support Gantt charts and Kanban boards to plan work

  • A cost-effective communication solution with Microsoft Teams

  • Pre-built reports that can track progress, resources, programs, and portfolios

Pros of Microsoft Project

  • Integrates with the company’s other products including Office 365, Skype, and Sharepoint

  • A similar interface to other MS products

  • Basic Templates

Cons of Microsoft Project

  • Steep learning curve

  • Not easily shareable

  • Great limitations to the cloud



Miro is an online workspace and collaborative platform that offers a collaborative whiteboard app for effortless teamwork. It has been a trusted tool in this space for years, with an increasing range of integrations and features that people love. Whether you're in a hybrid or remote team focused on UX design or sales departments that need visual task monitoring, Miro can meet your needs. With video chat and whiteboard capabilities, team meetings become less necessary.

Key features:

  • Collaborative Whiteboarding

  • Agile Framework Support

  • Integration Ecosystem

Pros of Miro

  • Ease of use and implementation

  • Workflow visualization

  • Customizable templates

Cons of Miro

  • No way to save custom templates

  • Overwhelming functionality

  • Session expiration issues



streamline your work into one place with ClickUp – a free project management solution for teams. Whether you're new to project management apps or a seasoned user, ClickUp's customizable features can adapt to any team size. Plus, stay on top of your projects while on the go with the ClickUp mobile app.

Key features:

  • Customization without code or add-ons.

  • Collaboration capabilities.

  • Real-time reporting.

Pros of ClickUp

  • Customizable workflows

  • Robust collaboration tools

  • Comprehensive reporting

Cons of ClickUp

  • Steep learning curve

  • Limited integrations

  • Limited mobile app functionality


Smartsheet is a widely used project management tool that labels itself as a "work execution platform." It was first launched in 2006 and underwent a significant overhaul in 2010. The platform functions as an organized and adaptable solution for managing all tasks of a team. This online tool is most notable for its innovative use of project management spreadsheets.

Key features:

  • User-friendly interface

  • The 10,000ft integration that you can use to align your projects with staffing needs

  • Custom Workflow Automation

Pros of Smartsheet

  • Easy to pick up

  • Does more than just project management

  • Real-time chat

Cons of Smartsheet

  • The complexity involved in setting up more complex workflows or automation

  • Limited integration options

  • Sluggish performance

Remember that selecting the best project planning tool ultimately depends on your team's unique requirements and preferences.

Streamline Your Workflow with AFFiNE in 2024

Each of these software tools offers a range of features to streamline your data entry process and effectively organize information. However, there is one standout option that goes above and beyond, providing comprehensive solutions for teams and businesses across various industries - AFFiNE.


AFFiNE is your all-in-one KnowledgeOS solution for effortless writing, drawing, and planning on a hyper-fused platform. You can build up your content like blocks and let your ideas run wild; you can visualize and draw with ease and creativity; you can also stay on top of your workload and achieve more in less time. AFFiNE is an exceptional project that elevates note-making to a whole new level. The best part? All of these remarkable features are available to you at absolutely no cost! Take advantage of this opportunity by signing up for AFFiNE today and optimizing your data entry processes in no time.

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