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5 Best Requirements Management Apps in 2023 for Successful Project Delivery

Jackie Peng

Requirements management is a critical component of any project, whether it's software development, product design, or infrastructure planning. It entails the identification, documentation, prioritization, and tracking of project requirements, ensuring that stakeholders' needs are met and project goals are achieved. Inadequate requirements management can lead to scope creep, missed deadlines, budget overruns, and unsatisfied customers. To mitigate these risks and streamline the requirements management process, many teams rely on specialized apps to facilitate communication, collaboration, and organization.This article will explore the top 5 requirements management apps available today, examining their features, benefits, and drawbacks to help project managers make informed decisions when selecting the best tool for their teams.



AFFiNE is an innovative and comprehensive app for organizing, managing, and collaborating on duties, projects, and data. As a knowledge base of the next generation, AFFiNE integrates the best features of popular applications such as Notion and Miro into a single, robust, flexible, and user-friendly platform. It is excellent for managing daily plans, personal knowledge repositories, and team projects due to its emphasis on data security, privacy, and collaboration.


  • Local-first design: AFFiNE prioritizes data security and privacy by ensuring that users' data remains stored on their local devices unless they actively delete it.

  • Multiple workspaces: AFFiNE allows users to create different workspaces for managing various types of data, streamlining organization and access without the need for multiple platforms or tools.

  • Seamless switching between paper and whiteboard mode (Page and Edgeless): AFFiNE's versatility enables users to effortlessly switch between modes, making it an excellent tool for brainstorming, planning, and collaboration.

  • Enhanced data security and privacy: AFFiNE's local-first design ensures full ownership and control over users' data, offering peace of mind.

  • Comprehensive collaboration: AFFiNE's advanced collaboration capabilities streamline communication and decision-making among team members.

  • Customization and flexibility: AFFiNE's open-source nature allows users to tailor the software to their specific needs without limitations on usage.


  • Learning curve: AFFiNE may need a bit more time to grow so as to cover more scenarios. Now it is still in its early stage though its iteration is fast.

  • AFFiNE may not have as many features or integrations as some other productivity tools.

  • Some users may prefer a cloud-first approach instead of the local-first approach offered by AFFiNE.



[Image]ClickUp is an outstanding productivity app and one of the top online planners designed for individuals and teams of all sizes to manage their to-do lists effectively.


Here’s a quick look into some useful ClickUp features:

  • Task Management: Create tasks, subtasks, and checklists to break down your daily plan into manageable steps. You can easily set priorities, and due dates, and assign tasks to team members.

  • Customizable Views: Choose from various views like list, board, calendar, and Gantt chart to visualize your daily plan in a way that suits your workflow best.

  • Time Tracking: Use the built-in time tracking feature to monitor the time spent on tasks, helping you stay on track with your daily plan and improve productivity.

  • Reminders and Notifications: Set reminders for important tasks and receive notifications about upcoming deadlines, ensuring you stay on top of your daily plan.

  • Goal Setting: Define and track your goals in ClickUp, which helps you stay focused on the objectives that matter most in your daily plan.


  • Dated dashboard views: They lack a modern feel which can make it harder for users to be shown the key info, with so much being displayed.

  • Reports: Another useful feature which suffers from usability. They can take a long time to generate and can be more efficient.

ClickUp has a Free Plan, but it won’t cover all the functionalities you need most, $5/user per month is necessary if there’s more you wanna do with ClickUp.

Knowing more about AFFiNE or Clickup, which one is most suitable for you, can check this article:

IBM Rational DOORS Next Generation


IBM's Rational DOORS Next Generation (DNG) is a powerful requirements management app designed to help project teams define, manage, and track requirements throughout a project's lifecycle. DNG is part of IBM's Engineering Lifecycle Management suite, which also includes other tools for product development, testing, and quality management.


  • Collaborative requirements authoring: DNG enables team members to collaborate on requirements in real-time using rich-text editing capabilities, reducing the risk of miscommunication and duplication of effort.

  • Traceability and impact analysis: DNG automatically maintains traceability between requirements, test cases, and other artefacts, allowing teams to analyze the impact of changes before implementation.

  • Reusability: DNG supports requirements reuse across projects, which can save time and reduce inconsistencies between related projects.

  • Scalability: DNG is designed to handle large, complex projects with thousands of requirements, making it suitable for organizations of all sizes.

  • Customizable dashboards and reporting: DNG offers customizable dashboards and reporting tools that help project managers monitor progress, identify risks, and make data-driven decisions.


  • Steeper learning curve: DNG's robust feature set may be overwhelming for new users, requiring additional training and time to become proficient.

  • Higher cost: DNG's fees can be more expensive than those of other requirements management apps.

Jama Connect


Jama Connect is a popular requirements management platform that facilitates collaboration, traceability, and compliance across the product development lifecycle. It is designed to help teams in industries such as aerospace, automotive, medical devices, and consumer electronics manage complex projects and comply with relevant regulations. Jama Connect includes features tailored to specific industry standards and regulations, such as ISO 26262 for automotive and DO-178C for aerospace. Moreover, Jama Connect integrates with other popular development tools, such as Jira, Jenkins, and Git, allowing teams to seamlessly incorporate requirements management into their existing workflows.


  • Enhanced collaboration: Jama Connect's real-time collaboration features help team members stay aligned and reduce miscommunication, resulting in more efficient decision-making.

  • Improved traceability: Jama Connect enables teams to better understand the relationships between requirements and other project artefacts due to automated traceability, facilitating informed change management.

  • Compliance support: Jama Connect's industry-specific features help teams adhere to relevant regulations and standards, reducing the risk of non-compliance-related delays or penalties.


  • Limited customization: Some users may find Jama Connect's interface and reporting capabilities less customizable than those of other requirements management apps, potentially leading to less efficient workflows.

  • Higher cost: It can be costly to buy many organizations.

Atlassian Jira


Although primarily known as an issue and project tracking tool, Atlassian Jira is also a versatile requirements management solution. Jira's flexibility and customization options make it a popular choice for software development teams looking to manage requirements alongside other project tasks. In Jira, requirements can be treated as issues, allowing teams to track them using familiar workflows and reporting tools. Furthermore, Jira integrates seamlessly with other Atlassian products, such as Confluence for documentation and Bitbucket for version control, providing a comprehensive project management ecosystem.


  • Flexibility: Jira's customization options make it adaptable to a wide range of requirements management processes and team structures.

  • Integration with familiar tools: For teams already using Atlassian products, Jira's tight integration with these tools can streamline workflows and reduce the learning curve.

  • Cost-effective: Jira's pricing structure is generally more affordable than that of dedicated requirements management apps, making it a cost-effective option for smaller organizations or projects with limited budgets.


  • Less focused on requirements management: As a general-purpose project tracking tool, Jira may lack some of the specialized features found in dedicated requirements management apps, such as automated traceability and impact analysis.

  • Steeper learning curve for non-Atlassian users: For teams not already familiar with Atlassian products, Jira's interface and workflows may require additional training to master.

Bottom Line

While each of the tools discussed offers its own unique and appealing features, we encourage users to choose the ideal option based on their specific needs and pain points. However, with a humble perspective, we still propose that AFFiNE emerges as the ultimate winner in this evaluation, providing a comprehensive and versatile solution for replacing Clickup, catering to a wide range of user requirements. AFFiNE is still in alpha, but we are continuing to build to a more feature-rich and stable build. Come and join us on our journey over on our media platforms.

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