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5 Best Google Workspace Alternatives: Boost Your Team’s Productivity (features & Price)

Jackie Peng


Google Workspace, formerly known as G Suite, has been a popular choice for businesses and individuals for its suite of collaboration and productivity tools. However, with recent price increases, many small and medium businesses (SMBs) are looking for alternatives that offer similar features at a more affordable price point or even free. In this article, we will explore the Best 5 Google Workspace Alternatives to offer the similar price or even free while remaining those core and fundamental features to help you or your team boost productivity.

What you need to think firstly before looking for the G Suite Alternatives?

When considering alternatives to Google Workspace, it’s crucial to carefully evaluate various criteria to determine which alternative is the right fit for your organization. Some of the key criteria to consider include database capabilities, file sharing and storage features, real-time collaboration functionality, and pricing. To make these more precise, here you are:

  1. Database capabilities: Does the alternative provide a robust and user-friendly database functionality that allows for efficient data management, storage, retrieval, and organization?

  2. File sharing and storage: Is the alternative capable of securely storing and sharing files in the cloud, with features such as version control, permissions management, and integrations with popular file storage services?

  3. Real-time collaboration: Does the alternative offer real-time collaboration features that enable multiple users to edit and work on documents, spreadsheets, presentations, or other files simultaneously, with instant updates and changes reflected in real-time?

  4. Price: What is the cost of the alternative, including any subscription or licensing fees, and how does it compare to the pricing of Google Workspace or other similar productivity suites?

By understanding the importance of these criteria and how they relate to your organization’s needs, you can make an informed decision and choose the best productivity suite for your team. Let’s dive in and explore the world of Google Workspace alternatives!

Best 5 Google Workspace Alternatives: Boost Your Team’s Productivity



AFFiNE is One Hyper fused Platform for wildly creative minds, designed to help you effortlessly write, draw and plan everything with Ease. As a next-generation knowledge base, AFFiNE combines the best features of popular apps like Notion, Miro and Monday, into one powerful, flexible, and user-friendly platform. So you don’t have to uncountably transit from one another to meet you complicated needs, which is making it one of the perfect choices for Google Workspace’s alternative.

What you can do with AFFiNE’s key features:

  1. Database Functionality: AFFiNE offers a robust and customizable database functionality that allows users to organize and manage their information efficiently. Users can create different workspaces for different types of data, such as daily tasks, personal knowledge repository, and team projects, and customize the properties and views of their databases to suit their specific needs.

  2. Local-First focused: One of the standout features of AFFiNE is its local-first design, which prioritizes data security and privacy. All data in AFFiNE is stored on the user’s local device, unless actively deleted, ensuring that users have full control over their data and where it is stored.

  3. Multiple Workspaces: AFFiNE allows users to create multiple workspaces, enabling them to manage different types of data in separate environments. This is particularly useful for users who need to keep their personal and professional information separate or manage multiple projects simultaneously.

  4. Advanced Collaboration Capabilities: AFFiNE offers advanced collaboration capabilities, allowing users to invite friends or colleagues to become collaborators in their workspaces. Collaborators can engage in real-time multi-person editing, making it easy to collaborate on tasks, projects, or knowledge repositories.

  5. Time Tracking and Goal Setting: AFFiNE includes built-in features for time tracking and goal setting, helping users to improve their productivity and achieve their goals.

  6. Open-Source: AFFiNE is an open-source app, which means that users can access its source code, allowing for customization and the ability to deploy the server on their own computer or data center.

AFFiNE’s Price:

In addition to those mentioned above, AFFiNE is a gorgeous, completely free tool that welcomes everyone to experience its powerful features, making it a delightful surprise for those seeking a comprehensive solution for replacing google workspaces



ClickUp is a robust alternative to Google Workspace that offers powerful task and project management capabilities. With its highly customizable platform, ClickUp streamlines the process of organizing and tracking tasks and projects. Its user-friendly drag-and-drop interface makes it intuitive to use, even for students and non-technical users. In addition to task management, ClickUp also provides features for team collaboration, including built-in chat functionality for seamless communication among team members. The platform also allows for creating feature-rich documents and visualizing timelines and workloads, all from a centralized location. ClickUp provides a comprehensive solution for teams to collaborate, plan, and manage projects efficiently in one cohesive platform.

Clickup Price:

ClickUp has a Free Plan, but it won’t cover all the functionalities you need most, $5/user per month is necessary if there’s more you wanna do with clickup

Knowing more about AFFiNE or Clickup, which one is most suitable to you, can check this article:



Notion is a productivity and collaboration tool that has gained popularity in recent years for its powerful features and flexibility. It offers a wide range of capabilities that make it a strong contender as an alternative to Google Workspace, which includes tools like Google Docs, Sheets, Slides, and Drive. If we dive into its features:

  1. Flexible Workspace: Notion provides a highly customizable workspace that can be tailored to suit individual or team workflows. This flexibility allows users to create their own unique workflow and adapt Notion to their specific needs.

  2. Powerful Collaboration Features: Notion offers robust collaboration features that enable teams to work together seamlessly. Users can invite team members to collaborate on pages, documents, and databases, and collaborate in real-time.

  3. Rich Content Creation: Notion offers a wide range of content creation capabilities, including text editing, formatting, embedding multimedia, adding tables, creating databases, and more.

  4. Database and Workflow Automation: Notion offers workflow automation capabilities through its “Automations” feature, which allows users to create automated actions based on triggers and conditions, saving time and effort in repetitive tasks.

Notion price:

Notion’s free plan still provides a comprehensive set of features for individual users and small teams. However, for those who need more advanced capabilities, collaboration options, and support, upgrading to a paid plan might be necessary.

Knowing more about AFFiNE or Notion, which one is most suitable to you, can check this article: 5 Best Open Source Alternatives to Notion (



Obsidian is a cutting-edge knowledge management tool that provides a powerful and flexible platform for organizing, linking, and accessing information. With its unique approach to personal knowledge management, Obsidian has gained popularity as a viable alternative to Google Workspace for individuals and teams seeking a robust solution for managing their knowledge and enhancing productivity. Some killer features worth to be mentioned here:

  1. Dynamic Interconnectedness: Obsidian’s unique approach to note-taking and knowledge management allows users to create and connect notes in a dynamic and flexible way.

  2. Graph View: Obsidian’s graph view provides a visual representation of the relationships between notes, creating a graphical network of interconnected information.

  3. Customization and Extensibility: Obsidian is highly customizable and extensible, allowing users to tailor the app to their specific needs and preferences. Users can customize the interface, create custom themes, and extend the functionality of Obsidian with plugins.

  4. Local Storage and Privacy: Obsidian stores notes locally on the user’s device, ensuring data privacy and security. Users have full control over their data and can choose where and how they want to store their notes.

Obsidian Price:

Obsidian offers the three prcing plans, they are respectively personal, catalyst, commercial with price of $0, $25+ and $50+.



Microsoft 365 is a comprehensive cloud platform that brings together popular Microsoft Office apps like Word, Excel, and PowerPoint in one integrated solution. Its familiar interface and features make it a user-friendly alternative to Google Workspace, especially for those who are already familiar with Google Docs, Sheets, and Slides. Microsoft 365 offers a range of key features, including Outlook, Word, Excel, PowerPoint, Teams, and OneDrive, which provide a comprehensive suite of tools for productivity and collaboration.

In addition to the standard Office apps, Microsoft 365 also offers intelligent assistance features like Analyze Data in Excel, Researcher in Word, and Briefing emails to help users streamline their work and plan their day more effectively. Furthermore, Microsoft 365 integrates with thousands of business software and services through Microsoft AppSource, allowing for seamless integration with other tools and services commonly used in the business environment.

It’s worth noting that Microsoft 365 may be more expensive compared to other Google Workspace alternatives, which may make it less ideal for small businesses with budget constraints. However, for larger organizations or those already familiar with Microsoft Office products, Microsoft 365 provides a comprehensive and feature-rich solution for productivity and collaboration needs.

Microsoft Price:

  • Microsoft 365 Business Standard: $12.50/month per user

  • Microsoft 365 Business Premium: $22/month per user

  • Microsoft 365 Apps for Business: $8.25/month per user

AFFiNE is still in alpha, but we are continuing to build to a more feature-rich and stable build. Come and join us on our journey over on our media platforms.

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